Despite the COVID-19 outbreak it is still commonplace for people to take part in governance meetings on the internet. This might be a annoyance for those who prefer to attend in person, but it’s also a excellent way for administrators and their staff to show their sensitivity to citizens.
The most important thing is to ensure that the right technology is in place to enable participation and participation, with voice, video and screen sharing all being crucial components. Many organizations have turned to emailing packs of information with attachments, or file-sharing services with folders that require to be downloaded, but these aren’t able to support the structured process of agenda items such as recording and distribution of information from the past etc.
Another challenge is that it’s more difficult to have conversations with friends which are often a part of face-to-face gatherings. It is also an effective method to build relationships and trust. By introducing the meeting early, including time for informal discussions, or utilizing the chat function within your virtual meeting platform, you can to build the relationships needed for effective and strong governance.
Governance meetings can be used to refine the roles and responsibilities in case new team members are brought on or roles are altered or new work is required. This can help to prevent discussions taking over other meetings and helps the team be as efficient and effective as they can be.
